Privacy policy

We care about your privacy. Your trust is important to us. Our aim is that you feel safe when you share your personal data with us. Personal data is any information that can be used to identify an individual.

Information regarding processing of personal data

We care about your privacy

Your trust is important to us. Our aim is that you feel safe when you share your personal data with us. Personal data is any information that can be used to identify an individual.

We take appropriate measures to ensure that your personal data always is safe with us and that the processing of your personal data is compliant with present data protection laws, our internal policies, guidelines and routines. We have also assigned a Data protection officer whose task is to monitor that we follow these laws, guidelines and routines.

It is important for us to be transparent with how we handle your personal data. In this information text, we therefore describe how and where we process personal data in the context of recruitment and internship selection process for cross-border Baltic vacancies.

Which categories of personal data do we collect and why

It is your responsibility to provide only valid and genuine personal data and only such data as are appropriate and necessary for the purpose of fulfilling the objectives mentioned in this information text. In some cases, depending on the type of vacancy or internship, we may ask you for additional information, for example, information about existence of driver’s license. If you submit information that is not required for the recruitment or internship selection process, it will not be taken into account.

If you do not agree to the processing of personal data as described in this information text your application will not be evaluated during the recruitment process or the selection for internship.

You can submit an application, create Your Rimi career profile and exercise the rights in this information text if you are at least 18 years of age.

Evaluation of application during recruitment process

We process your personal data in order to evaluate your application during our recruitment process:

  • if you apply for a specific vacancy;
  • if you submit an application and/or indicate in Your Rimi career profile that you wish to be contacted regarding another of our vacancies;
  • if we have contacted you by cooperating with a recruitment company, or based on the professional information available in your profile in widely used and/or public career portals or databases such as LinkedIn, CV Online, CV Keskus or based on your friend’s or acquaintance’s recommendation;
  • if we receive an application from an employment agency within the framework of our cooperation, for example, an EU-financed project managed by the State Employment Service, Unemployment Fund.

Categories of personal data

Legal basis

Retention period

your name and surname

contact details

education (including training courses/certificates)

professional experience

language skills

IT skills

references

data from Estonian Criminal Record Database

preferences in vacancies

other skills according to the vacancy you are applying for

Your consent and our legitimate interest

Up to 12 (twelve) months from the date of submission or receiving of applicant’s personal data.

Evaluation application during internship selection process

We process your personal data in order to evaluate your application during our internship selection process:

  • if you apply for a specific internship vacancy;
  • if you submit an application that you wish to be contacted regarding another of our internship vacancies;
  • if we receive an application from education provider or organisation that promotes education within the framework of our cooperation, for example, an EU-financed project managed by the Employers’ Confederation of Latvia, an EU-financed project managed by the Ministry of Education and Science of Lithuania;
  • if we have contacted you based on the professional information available in profile in widely used and/or public career portals or databases such as Prakse.lv, Karjera.lt, CV Keskus, LinkedIn, CV Online.

Categories of personal data

Legal basis

Retention period

your name and surname

contact details

information about the qualification to be obtained

the time of the internship

the requirements of the internship training in accordance with the internship for which you apply

Your consent

Up to 1 (one) month after the closure of the internship selection process – either the signing of an internship contract or our decision of refusal.

Creation and administration of your personal Your Rimi career profile

We process your personal data in order to provide you with the opportunity to create your personal Your Rimi career profile on our website so that you can use the information stored in the profile to apply for a vacancy and choose to receive information about our new vacancies in the area you are interested in.

Categories of personal data

Legal basis

Retention period

your username and password

audit logs

your entered information for recruitment purposes (see above)

Your consent

Up to 12 (twelve) months from the profile creation.

Collection and assessment of references about the applicant

We process your personal data in order to collect and assess references about the applicant during the recruitment process if the applicant has indicated you as a reference provider.

If the applicant previously worked for us then we may ask references also from our own people who have worked with the applicant.

Categories of personal data

Legal basis

Retention period

information about experience

information about performance

characteristics

Applicant’ s and your consent

Till we store applicant’s personal data.

Management of legal claims

We might process your personal data what was taken into account within evaluation of recruitment or internship selection process in order to establish, exercise and defend legal claims.

Categories of personal data

Legal basis

Retention period

Personal data that we already have about you:

your name and surname

contact details

education (including training courses/certificates)

professional experience

language skills

IT skills

references

other skills according to the vacancy

our interview notes and other documents prepared within recruitment process

Our legitimate interest

Till the completion of respective investigation and legal claim settlement.

From which sources do we collect personal data?

Yourself

We collect the personal data you provide to us regarding yourself, such as when you are submitting an application and/or indicate in Your Rimi career profile, contact us and etc.

Other sources

We may collect the personal data

We may collect the personal data from reference providers what you have indicated within recruitment process

Sharing of personal data

Service providers

To fulfil our obligation towards you we share your personal data with companies that provides services to us, for example, . These companies can only process your personal data according to our instructions and not use them for other purposes. They are also required by law and our cooperation agreement to protect your personal data.

Group companies

We may share your personal data with relevant Rimi Baltic group companies if your application and/or is related with other(s) Rimi Baltic group company (-ies).

Law enforcement authorities, state and local government institutions

To fulfill our legal obligation we may transfer your personal data to law enforcement authorities, state and local government institutions upon their request. We may also transfer your personal data to law enforcement authorities, state and local government institutions in order to meet our legitimate interest in establishing, claiming and defending legal claims.

Where do we process your personal data?

We always aim to process your personal data within EU/EEA. Your personal data is not transferred or processed in a country outside EU/EEA.

For how long are my personal data stored?

Recruitment:

Up to 12 (twelve) months from the date of submission or receiving of applicant’s personal data.

Data in Your Rimi career profile:

Up to 12 (twelve) months from the profile creation.

Internship:

Up to 1 (one) month after the closure of the internship selection process – either the signing of an internship contract or our decision of refusal.

If there was a legal claim then we retain your personal data till the completion of respective investigation and legal claim settlement

Your rights

Data protection laws give you a number of rights with regards to the processing of your personal data.

Access to personal data

You are entitled to request confirmation from us if we process personal data relating to you, and in such cases request access to the personal data we are processing about you. If you have Your Rimi career profile you can log in to the Your Rimi career profile at any time to see certain information we have about you, such as name, contact information, etc. To carry out the mentioned right, you also can provide a written request to us or to our Data protection officer.

Rectification of personal data

Furthermore, if you believe that information about you is incorrect or incomplete, you have the right to correct it yourself or ask us to do it. If you have Your Rimi career profile you can update some information about yourself by logging in to the Your Rimi career profile. To carry out the mentioned right, you also can provide a written request to us or to our Data protection officer.

Withdrawal of consent

To the extent that we process your personal data based on your consent, you are entitled to, at any time, withdraw your consent to the personal data processing. To carry out the mentioned right, please, provide a written request to us or to our Data protection officer.

As of May 25, 2018, you also have the following rights.

Objection against processing based on a legitimate interests

You are entitled to object to personal data processing based on our legitimate interests. However, we will continue to process your data, even if you have objected to it, if we have compelling motivated reasons for continuing to process data. To carry out the mentioned right, please, provide a written request to us or to our Data protection officer.

Erasure

Under certain circumstances, you have rights to ask us to delete your personal data. However, this does not apply if we are required by law to keep the data. If you have Your Rimi career profile you can delete your data and profile by logging in to the Your Rimi career profile. To carry out the mentioned right you also can provide a written request to us or to our Data protection officer.

Restriction of processing

Under certain circumstances, you are also entitled to restrict the processing of your personal data. To carry out the mentioned right, please, provide a written request to us or to our Data protection officer.

                                                           

Data portability

Finally, you have the right to receive or transmit your personal data further to another data controller (“data portability”). This right solely covers only data what you have provided to us based on you consent or on a contract and where processing is carried out by automated means. To carry out the mentioned right, please, provide a written request to us or to our Data protection officer.

who do i contact if i have any questions?

If you have any questions about the processing of your personal data, please feel free to contact us.

If you are not satisfied with the response you received, you are entitled to file a complaint with the Data Inspectorate.

Contact details of company in charge of handling your personal data

Due to this is cross-boarder recruitment then we have established joint ownership and responsibility between all our companies on being responsible for your data handling. Towards you company in charge of handling your personal data is Rimi company in your respective country.

If you wish to contact us or carry out your rights mentioned in this information text then please contact Rimi company in your respective country and we will make sure that all our companies (mentioned below) who might handle your personal data within recruitment process respects your rights.

SIA Rimi Baltic, registration number 40003592957

Legal address: A. Deglava iela 161, Riga, Latvia, LV-1021

Phone number: +371 67045409

Email address: info.lv@rimibaltic.com

SIA Rimi Latvia, reg. No. 40003053029,

Legal address: 161 A. Deglava iela, Riga, Latvia, LV 1021

Phone number: +371 67045409

Email: info.lv@rimibaltic.com

Rimi Eesti Food AS, reg. No.  10263574

Legal address: Põrguvälja tee 3, Pildiküla, Rae vald Eesti

Phone number: +373 6059400

Email: info.ee@rimibaltic.com

UAB „Rimi Lietuva“, reg. No. 123715317,

Legal address: KedrĊ³ g. 4, Vilnius, Lietuva, LT03116

Phone number: +370 5 2461057

Email: info.lt@rimibaltic.com

Contact details of the Data protection officer

Email: RimiDPO@rimibaltic.com  

You also can contact our Data protection officer by sending a letter to us at the above mentioned address and addressing it to the Data protection officer.